Secretary To Business Head | Bank | Mumbai | Urgent

From 5 to 10 year(s) of experience
₹ Not Disclosed by Recruiter

Job Description

Roles and Responsibilities


JOB DESCRIPTION Secretary to Business Head

UNIT Corporate Office Lower Parel

Grade Secretary

REPORTING TO Business Head/ Head’s

PRIMARY JOB RESPONSIBILITIES

1. Communication and Correspondence

• Handle incoming and outgoing phone and mail correspondence

• Communicate information to team members or clients, schedule appointments

or general follow-up as and when required

• Taking notes, preparation of memo or letter, and screening mail etc

• Proofreading documents before they are sent out of the office

2. Support in coordinating & processing of bills /claims

a. Processing of claims/reimbursements (Travel, Mobile, vendor payments etc).

b. Track & monitor payments towards mobile, credit cards, rents and other bills

so as to ensure there are no delay in payments

c. Updating statements and payment receipts


2. Filing and Documentation

• Perform general duties to include but not limited to: photocopying, mailing, and

filing

• Maintaining files for bills, invoices, payment receipts. Timely filing of the same.

Maintaining hard copies and electronic filing system as required

• Maintaining client wise records correspondence, acknowledge copies,

agreements /contract files etc.

3. Travel arrangement and management- Should be handled in coordination with

Admin team

• Organise and arrange for travel requirements as required - hotel bookings, air

tickets, car bookings & airport transfers

• Ensuring all details are passed on to the team member on-time and hard copies

of tickets or any other travel document is handed over in an organized manner

• Ensuring the travel requisition form is filled and submitted to the Admin team

• Coordinating with members in other offices to ensure smooth travel of team

members

4. Managing Senior team members office and Coordination

• Filling team member or senior’s vouchers, submitting it to finance with relevant

documentation and collecting the dues from finance

• Depositing cheques, timely payment of their bills etc

• Maintaining confidentiality

• Expected to work long hours


ESSENTIAL SKILLS/COMPETENCIES


• Good communication, customer service and relationship-building skills

• Teamworking skills

• Organisation and time management skills

• Attention to detail

• Negotiation skills

• Assertiveness

• Flexibility – Ready to stretch working hours frequently

• Tact, discretion and diplomacy

• The ability to use standard software packages (eg Microsoft Office)



Desired Candidate Profile



Perks and Benefits



Role:Office Admin

Salary: Not Disclosed by Recruiter

Industry:Banking

Functional Area:Administration & Facilities

Role Category:Administration

Employment Type:Full Time, Permanent

Education

UG:Any Graduate

Company Profile

Mount Talent Consulting Private Limited

bank

Company Info
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Contact Company:Mount Talent Consulting Private Limited